Senior Customer Care Representative

Senior Customer Care Representative

Job Title: Senior Customer Care Representative
Category: Customer Experience
Location: CaringBridge Office

Organization Summary

Our Mission is to amplify the love, hope and compassion in the world, making each health journey easier. Our Vision is to be the first place people turn to connect to their community during a health journey. Founded in 1997, CaringBridge is the largest, oldest and most widely used social networking site for family and friends to communicate with loved ones during a health journey. Based in Minnesota, we are proud of our global reach and nonprofit status with 90% of our funding coming from the people who have experienced the power of CaringBridge firsthand. Thanks to the compassion and generosity of our donors and volunteers, CaringBridge is able to connect and serve millions of people each year. Since our founding, more than half a million CaringBridge websites have been created and it’s become an indispensable part of many people’s lives. Every 8 minutes, a new CaringBridge website is created for someone experiencing a health crisis.

Primary Objective of Position

To be a role model to the customer care team in providing customer care to CaringBridge users, ensuring the best customer experience possible with the utilization of our services while protecting the CaringBridge reputation and liability from misuse.

Duties & Responsibilities

  • Provides world class service to CaringBridge users.
    • Personifies our mission to amplify the love, hope and compassion in the world, making each health journey easier.
    • Adheres to CaringBridge Brand Architecture including Brand Voice, Personality, and Value Propositions.
    • Meets department key performance indicators including accurate, kind, efficient and timely responses to users.
    • Stays current on market, competition and trends including tactics, field concepts and practices applying them to strategies when applicable.

  • Responds to live customer care needs by phone, email or live chat in within established guidelines.
    • Addresses user inquiries and how-to questions.
    • Stays current with CaringBridge website information, changes and updates.
    • Promotes Learning tools, Resources page, and other CaringBridge services to users.
    • Processes donations and inquiries.
    • Escalates technical malfunctions.
    • Escalates or redirects issues to appropriate resource when necessary.
    • Backs up to the Customer Care Manager for escalation of customer care issues.

  • Maintains the help center functionality and processes.
    • Provides insight and recommendations for enhancements based on customer feedback.
    • Frequently reviews to maintain accurate and relevant Answers for FAQ.

  • Represents the Voice of the Customer to the organization as it pertains to insight or feedback that affects the services of CaringBridge. Use data to support site changes and improvements. Support the Customer Care Manager with the following:
    • Tracks and reports on user inquiries and issues.
    • Reports on user survey results.
    • Reports on new site release success/failures.
    • Operates with and reports on CaringBridge partnership outcomes.
    • Creates and maintains new and relevant ways to measure success/failures in the CaringBridge site as needed using Customer Care reporting tools.
    • Supports the representation of the voice of the customers to the organization as it pertains to insight or feedback that affects the services of CaringBridge.

  • Performs individual responsibilities or tasks related to specific focuses or projects (examples include managing user violations, collecting feedback, or supporting the preparation of a new site feature).

  • Supports training Customer Care Representatives, department and organization processes and procedures.
    • Leads the creation of documents describing significant Customer Care processes ensuring process documents are kept up to date and organized and maintained in a manner to make them highly accessible and easy to use within Customer Care and for other CaringBridge teams as necessary.
    • Highly engages and supports day to day training of new employees.
    • Acts as a role model to the team.

  • Maintains subject-matter expertise in the administration of the CaringBridge online Help Center, including detailed understanding of site administration, business rules and content-management best practices.

  • Support interactive relationships with external vendors and contacts to result in favorable networks to support the current and future goals of the organization and to benchmark practices/results to maximize organizational effectiveness.

  • Keeps Manager/Supervisor informed of important developments, potential problems, and related information necessary for effective management. Coordinates/communicates plans and activities with others, as appropriate to ensure a coordinated work effort and team approach.

  • Performs related work as apparent or assigned.

Experience & Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.

  • Associates degree or equivalent preferred.
  • 3-5 years of experience in customer service or position of similar responsibilities.
  • Ability to successfully manage numerous projects simultaneously.
  • Ability to approach change with curiosity and a positive attitude.
  • Ability to demonstrate leadership during times of change and be a “change agent.”
  • Ability to read and interpret documents and procedural manuals.
  • Ability to successfully manage numerous project simultaneously.
  • Ability to communicate effectively, both orally and in writing with personnel and outside contacts.
  • Ability to present information and respond to questions from coworkers, users, and volunteers.
  • Strong collaboration and teambuilding skills.
  • Excellent organizational and planning skills.
  • Excellent understanding of the diverse needs of internet users.
  • Ability to cope with the rapid pace and constant change associated with the industry.
  • Thorough knowledge of Microsoft applications, data base concepts.
  • Knowledge of Right Now Technologies a plus.

To Apply

To respond to this opportunity, please send your resume and salary requirements to:


Attention: HR
2750 Blue Water Road, Suite 275
Eagan, MN 55121